What is an "OFFICIAL SENIOR CHECKOUT?"
The "Senior Checkout" is also called "Degree Checkout" or, simply, "Checkout".
The Senior Checkout a webform which is sent to the student's udel.edu email address. This webform asks them to confirm their academic plans and graduation date, provides specialized notes or instructions specific to the student being checked out, and contains an attached summary of their remaining requirements.
For most students, the attached summary of remaining requirements will simply be a pdf of the student's Degree Audit report. For a few students, who do not have usable audit (due to a unique academic program or other reasons), the summary take another form.
It is imperative that you read and understand exactly what you must do to complete your degree, and that you do everything specified on the Checkout.
The Checkout is the document that will be used to determine degree certification. It is the document to which you should refer, in conjunction with your Degree Audit report and in consultation with your faculty advisor, when planning courses to complete your degree.
How do I get a Checkout?
If you are a student in the College of Arts and Sciences, there is no
need to apply for a Checkout. Your Checkout will automatically be
prepared by the UAS staff during your penultimate semester (the semester
prior to the Graduation Term stated in UDSIS). Example: if graduation date is listed as fall, your Checkout will be completed during the previous spring semester.
Your Checkout will be prepared via webform called "Degree Checkout"
and sent electronically to your UDel e-mail account. Be sure to watch
your Inbox for the document during your senior year. Once received, you
can refer back to your Checkout by following the link in the original
email, or by logging on to your Webforms.
How does the Undergraduate Academic Services office know when I plan to finish my courses?
We use the "Grad Term" listed on your record on UDSIS.
"Grad Term" refers to the timing of your course completion, and not to the timing of the graduation ceremony.
It is important to keep your graduation term up to date so that your Checkout is prepared and sent to you in a timely fashion
and also so that your name is included in the Commencement program and
on mailing lists related to graduation.
How do I change my "Expected Graduation Date?"
To change your Graduation Term, log into UDSIS and
choose "Change of Major, Minor, Concentration & Graduation Term" form from the list under Forms. Use the drop down
box under "new expected graduation term" and select the semester in
which you plan to finish your last course. Take the next step and
"Finish and Submit."
Now that I have my Checkout, what do I do?
Your Checkout should be used along with your degree audit and in consultation with your faculty advisor to plan the courses you need to take to fulfill your final degree requirements.
Please understand that once
your Checkout is complete, your record will not be reviewed again until
final grades are posted at the end of the semester which is designated
as your graduation term. It is your responsibility to fully understand
and complete all requirements specified on your Checkout.
Before you register, double-check official publications such as the UD Catalog, to make sure
that the courses that you choose will actually fulfill any remaining
requirement. Once you have registered for your final courses, use your Degree
Audit to verify that your selections are, indeed, counting towards your
What do I do if I have added a new major or minor after my Checkout has already been issued?
Please contact UAS at firstname.lastname@example.org to update your Checkout.
What's the difference between "Senior Checkout/Degree Checkout" and "Degree Certification?"
"Senior Checkout/Degree Checkout" is an analysis how many credits and
which requirements still need to be completed for your degree. Checkout occurs early in your senior year.
"Degree Certification" occurs AFTER all final grades for your last
courses are posted. Once final grades are posted, the Dean's Office can
do a final review of your record and can confirm for the Registrar that
you have met all requirements for the degree. If you have not met all
requirements, then you will not be certified for your degree. Degree
Certification is also sometimes referred to as "degree clearance". To
"not be cleared" means your degree will not be posted to your official
transcript and no diploma will be mailed to you. "Not cleared" means you
have not graduated.
NOTE: Graduation ceremonies typically happen before all final grades
are posted. "Walking" at graduation does NOT mean that you have earned
your degree. It is only the final "degree certification" process that
determines whether your are eligible for your degree.