About the Checkout
What is an "OFFICIAL SENIOR CHECKOUT?"
The "Senior Checkout" is also called "Degree Checkout" or, simply,
"Checkout". It document that lists all of your remaining requirements to
earn your degree. All remaining requirements are specified in writing
on your Checkout, including requirements for declared majors and minors,
University and College requirements, and free elective (if needed). The
Checkout will also list any special requirements or restrictions that
might apply. It is imperative that you read and understand exactly what
you must do to complete your degree, and that you do everything
specified on the Checkout.
The Checkout is the document that will be used to determine
degree certification. It is the document to which you should refer, in
conjunction with your Degree Audit report and in consultation with your
faculty advisor, when planning courses to complete your degree.
How do I get a Senior/Degree Checkout?
If you are a student in the College of Arts and Sciences, there is no
need to apply for a Checkout. Your Checkout will automatically be
prepared by the UAS staff during your penultimate semester (the semester
prior to the Graduation Term stated in UDSIS). Example: if graduation date is listed as fall, your Checkout will be completed during the previous spring semester.
Your checkout will be prepared via webform called "Degree Checkout"
and sent electronically to your UDel e-mail account. Be sure to watch
your Inbox for the document during your senior year. Once received, you
can refer back to your Checkout by following the link in the original
email, or by logging on to your Webforms.
Why can't I view my degree checkout?
If you received your Degree Checkout email, opened the webform, but
get an error message when trying to view your degree checkout link, then
likely the problem is that you are not connected directly to a UD
computer or you have not yet set up your VPN. To set up your VPN on your
personal computer, please go to this page
and download the appropriate software for your device. Once you are
connected through your VPN, you should be able to view your degree
How does the Undergraduate Academic Services office know when I plan to finish my courses?
We use the "Grad Term" listed on your record on UDSIS.
We request from the Registrar a list of students with a graduation term
for a certain semester and we prepare Checkouts during the preceding
semester: i.e., in fall for students who will finish the following
spring, and in spring for students who will finish the following fall.
"Grad Term" refers to the timing of your course completion, and not to the timing of the graduation ceremony.
It is important to keep your graduation term up to date so that your
Official Senior Checkout is prepared and sent to you in a timely fashion
and also so that your name is included in the Commencement program and
on mailing lists related to graduation. We find that many students do,
at some point, experience a change of plans that requires them to change
their graduation term.
How do I change my "Expected Graduation Date?"
To change your Graduation Term, after logging into UDSIS,
choose "change graduation term" from the list under forms. You will
need to log in again for security to access the form. Use the drop down
box under "new expected graduation term" and select the semester in
which you plan to finish your last course. Take the next step and
"Finish and Submit."
Now that I have my Checkout, what do I do?
Please use your Checkout to consult with your faculty advisor and
plan the courses you need to take to fulfill all remaining requirements.
Then register for the appropriate courses. Please understand that once
your Checkout is complete, your record will not be reviewed again until
final grades are posted at the end of the semester which is designated
as your graduation term. It is your responsibility to fully understand
and complete all requirements specified on your Checkout.
Before you register, double-check official publications to make sure
that the courses that you choose will actually fulfill any remaining
- University Breadth Requirements - See the University Catalog
- CAS Breadth Requirements - See the University Catalog
Multicultural and Discovery Learning Requirements - See the Course Descriptions on UDSIS.
- CAS Second Writing Course Requirement – Consult the "Courses Search"
for the semester in which you plan to take your Arts and Science Second
Writing Course. Click on the particular course and particular section
you have in mind and confirm that the "Notes" section of the description
says, "Section satisfies A&S writing requirement." Only sections of
courses with that description for the particular semester will actually
fulfill the requirement.
- Major and/or Minor Requirements – Consult with your departmental faculty advisor.
Once you have registered for your final courses, use your Degree
Audit to verify that your selections are, indeed, counting towards your
What do I do if I have added a new major or minor after my Checkout has already been issued?
Please contact the UAS to update your Official Senior Checkout if any
of the following circumstances occur: You make any type of change to
your degree program, i.e., additions, deletions, or changes of majors,
concentrations, and/or minors.
What's the difference between "Senior Checkout/Degree Checkout" and "Degree Certification?"
"Senior Checkout/Degree Checkout" is an analysis how many credits and
which requirements still need to be completed for your degree. Senior
Checkout occurs early in your senior year.
"Degree Certification" occurs AFTER all final grades for your last
courses are posted. Once final grades are posted, the Dean's Office can
do a final review of your record and can confirm for the Registrar that
you have met all requirements for the degree. If you have not met all
requirements, then you will not be certified for your degree. Degree
Certification is also sometimes referred to as "degree clearance". To
"not be cleared" means your degree will not be posted to your official
transcript and no diploma will be mailed to you. "Not cleared" means you
have not graduated.
NOTE: Graduation ceremonies typically happen before all final grades
are posted. "Walking" at graduation does NOT mean that you have earned
your degree. It is only the final "degree certification" process that
determines whether your are eligible for your degree.
Senior Checkout Discrepancies & Academic Changes
If I find a discrepancy on my Official Senior Checkout, what should I do?
Please use the Web Form to confirm that you have read the document
and use the comments box to explain any inconsistencies that you see.
The Dean's Office Contact who oversaw your Checkout will then contact
you to resolve or clarify the issue(s). You may also send an e-mail
directly to the Coordinator responsible for your checkout. Their name
and email will be listed at the bottom of your Checkout as the "Dean's
I have substitutions or waivers that are not accounted for, what should I do?
If you have received verbal approval for exceptions,
waivers, substitutions, etc. for your major(s) or minor(s), you are
responsible for arranging for the Dean's Office to receive written
confirmation from the approving authority. This is typically
accomplished by the faculty by way of the Course Substitution Webform.
If my online Degree Audit and my Senior Checkout don't match, what should I do?
The Checkout is a static document and reflects your student record at
the time of its creation. The Degree Audit is dynamic and will
incorporate enrollment and other changes made after the Checkout is
produced. Both tools should be referenced when working towards degree
completion, and please contact the “Dean’s Office Contact” listed at the
bottom of your Checkout with any questions or concerns.
I have transfer work from another school or AP credit that still needs to be posted. What do I need to do?
If you need to have AP credit posted, you should contact the College
Board and request that your scores be sent to the UD Admissions Office.
For instructions about having transfer credit posted, you can visit the
Registrar's transfer credit website, phone (302) 831-1551, or send an e-mail message to email@example.com .
What happens if I don't finish my minor or second major?
If you have a minor or second major on your record that you are not
planning to complete, YOU WILL NOT BE CLEARED FOR YOUR DEGREE. If you
currently have a program declared on your record that you do not plan to
complete, please delete it immediately through UDSIS using the "Change Major, Minor, Concentration, and Graduation Term" webform.
I have not officially declared my major, minor, and/or concentration. Is that a problem?
Yes. If your area of study does not appear properly on UDSIS,
it will not be evaluated for Senior Checkout, nor will it appear on
your official transcript after graduation. Any work you did for an
undeclared are of study will not be officially recognized. Such
information must be added to your academic program via UDSIS BEFORE
you graduate, because nothing can be added to your transcript once your
degree has been officially certified and conferred.
If UAS is not aware of your major, minor, and/or concentration when
we complete your Checkout, the Checkout won't be helpful to you in
determining which courses you still need. Please follow up with the
Dean's Office Contact listed on your Checkout once your
major/minor/concentration has been declared.
Commencement and Degree Conferral
How can I avoid delays of graduation?
- Examine your Senior Checkout carefully after you receive it via your udel.edu e-mail (as a Web Form called "degree checkout").
- Be sure that the "Graduation Term" on your Checkout and on UDSIS match.
- Be sure that the major(s), minor(s)
and concentration(s) you actually will complete all appear correctly on
your Checkout and your Unofficial Transcript on UDSIS.
Make necessary corrections on UDSIS or email the Dean's Office Contact
listed at the bottom of your Checkout to clarify what part of your
Checkout needs to be amended.
- Check your final grades for your last semester as soon as they are available.
- If you notice any discrepancies, act immediately to rectify them.
Please note that the following issues will block your graduation until you resolve them:
- Total credits less than the minimum required
for the degree. In this case, please make sure AP and transfer credit is
posted correctly to your record.
- Cumulative GPA of less than 2.0. If your GPA is below 2.0, you must
continue to take UD courses and earn good grades until you succeed in
raising your GPA above the minimum 2.0.
- Temporary grades of I, S, or U. Work with your faculty to resolve these or other grade issues, and alert UAS at 302-831-3020 or firstname.lastname@example.org when a grade issue is resolved so that your record can be reviewed for degree certification.
- Lack of written confirmation of departmental
waivers or course substitutions. Make sure that any major or minor
course substitutions, etc. have been documented in your Degree Audit by
your major or minor department or Faculty advisors using the Course
Can I "walk" in the Commencement ceremony if I still have some credits to complete afterward?
Yes. The University has four degree certification cycles each year:
at the end of the spring semester, the 2nd summer session, the fall
semester, and winter session, but only ONE Commencement ceremony.
For the ceremony, the University will print your name in the Spring
Commencement program if your graduation term is listed in UDSIS for that academic year's summer, fall, winter, spring, and the following summer.
For additional information, please visit the Registrar's Web Site about Graduation & Diplomas.
It might be helpful for you to know that credentials (ID, academic
status, etc.) are not checked at the door. Diplomas are not distributed
during the Commencement ceremony. All students who arrive appropriately
garbed in cap and gown can participate. Participating in Commencement
does not equal graduation. Commencement is the University's
collaboration with your faculty, friends and family to celebrate your
accomplishment. The official business of graduation is degree
certification and conferral. The UAS office is responsible for degree
certification; we certify that you have completed all requirements for
the degree. Once we have certified your degree, the Registrar's Office
confers the degree, posts your degree to your transcript, and orders
diplomas. Neither of those business actions will occur until after you
have satisfactorily completed all requirements for your degree.
Participation in the Commencement ceremony does not signify that you
I have an Incomplete "I" or "S" grade. If I need a few weeks to finish it, can I still keep my original graduation date?
Maybe. If there are just a short amount of time involved then your
graduation date can still be the original date. If, however, you are
still working on coursework beyond the end of the semester, then your
degree conferral date will be moved to the term during which you
complete your final requirements. Contact UAS for information about
deadlines for consideration towards a certain graduation term.
How can I qualify for academic honors at graduation (cum laude, etc.)?
The Registrar's Office administers conferral of academic honors at
graduation and enters the notation of "Cum Laude," "Magna Cum Laude," or
"Summa Cum Laude" on the diploma and transcript, according to policies
established by the University. Only the top thirteen percent of each
undergraduate College's graduating class will receive academic honors.
Consult the Registrar's Office website for detailed information on how academic honors are determined.
Will I lose access to my UDSIS and my udel.edu email address after graduation?
Even after graduation, you will be able to log into UDSIS and access your UD email.