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What is an "OFFICIAL SENIOR CHECKOUT?"
The "Senior Checkout" is also called "Degree Checkout" or, simply, "Checkout".
The Senior Checkout a webform which is sent to the student's udel.edu email address. This webform asks them to confirm their academic plans and graduation date, provides specialized notes or instructions specific to the student being checked out, and contains an attached summary of their remaining requirements.
For most students, the attached summary of remaining requirements will simply be a pdf of the student's Degree Audit report. For a few students, who do not have usable audit (due to a unique academic program or other reasons), the summary take another form.
It is imperative that you read and understand exactly what you must do to complete your degree, and that you do everything specified on the Checkout.
The Checkout is the document that will be used to determine degree certification. It is the document to which you should refer, in conjunction with your Degree Audit report and in consultation with your faculty advisor, when planning courses to complete your degree.
How do I get a Checkout?
If you are a student in the College of Arts and Sciences, there is no
need to apply for a Checkout. Your Checkout will automatically be
prepared by the UAS staff during your penultimate semester (the semester
prior to the Graduation Term stated in UDSIS). Example: if graduation date is listed as fall, your Checkout will be completed during the previous spring semester.
Your Checkout will be prepared via webform called "Degree Checkout"
and sent electronically to your UDel e-mail account. Be sure to watch
your Inbox for the document during your senior year. Once received, you
can refer back to your Checkout by following the link in the original
email, or by logging on to your Webforms.
How does the Undergraduate Academic Services office know when I plan to finish my courses?
We use the "Grad Term" listed on your record on UDSIS.
"Grad Term" refers to the timing of your course completion, and not to the timing of the graduation ceremony.
It is important to keep your graduation term up to date so that your Checkout is prepared and sent to you in a timely fashion
and also so that your name is included in the Commencement program and
on mailing lists related to graduation.
How do I change my "Expected Graduation Date?"
To change your Graduation Term, log into UDSIS and
choose "Change of Major, Minor, Concentration & Graduation Term" form from the list under Forms. Use the drop down
box under "new expected graduation term" and select the semester in
which you plan to finish your last course. Take the next step and
"Finish and Submit."
Now that I have my Checkout, what do I do?
Your Checkout should be used along with your degree audit and in consultation with your faculty advisor to plan the courses you need to take to fulfill your final degree requirements.
Please understand that once
your Checkout is complete, your record will not be reviewed again until
final grades are posted at the end of the semester which is designated
as your graduation term. It is your responsibility to fully understand
and complete all requirements specified on your Checkout.
Before you register, double-check official publications such as the UD Catalog, to make sure
that the courses that you choose will actually fulfill any remaining
requirement. Once you have registered for your final courses, use your Degree
Audit to verify that your selections are, indeed, counting towards your
What do I do if I have added a new major or minor after my Checkout has already been issued?
Please contact UAS at firstname.lastname@example.org to update your Checkout.
What's the difference between "Senior Checkout/Degree Checkout" and "Degree Certification?"
"Senior Checkout/Degree Checkout" is an analysis how many credits and
which requirements still need to be completed for your degree. Checkout occurs early in your senior year.
"Degree Certification" occurs AFTER all final grades for your last
courses are posted. Once final grades are posted, the Dean's Office can
do a final review of your record and can confirm for the Registrar that
you have met all requirements for the degree. If you have not met all
requirements, then you will not be certified for your degree. Degree
Certification is also sometimes referred to as "degree clearance". To
"not be cleared" means your degree will not be posted to your official
transcript and no diploma will be mailed to you. "Not cleared" means you
have not graduated.
NOTE: Graduation ceremonies typically happen before all final grades
are posted. "Walking" at graduation does NOT mean that you have earned
your degree. It is only the final "degree certification" process that
determines whether your are eligible for your degree.
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If I find a discrepancy on my Official Senior Checkout, what should I do?
Please use the Web Form to confirm that you have read the document
and use the comments box to explain any inconsistencies that you see.
The Dean's Office Contact who oversaw your Checkout will then contact
you to resolve or clarify the issue(s). You may also send an e-mail
directly to the UAS Program Manager responsible for your Checkout. Their name
and email will be listed at the bottom of your Checkout as the "Dean's
I have substitutions or waivers that are not accounted for, what should I do?
If you have received verbal approval for exceptions,
waivers, substitutions, etc. for your major(s) or minor(s), you are
responsible for arranging to have said approval officially noted on your Degree Audit report from the approving authority. This is typically
accomplished by the faculty by way of the Course Substitution Webform.
If my online Degree Audit and my Senior Checkout don't match, what should I do?
The Checkout is a static document and reflects your student record at
the time of its creation. The Degree Audit is dynamic and will
incorporate enrollment and other changes made after the Checkout is
produced. Both tools should be referenced when working towards degree
completion, and please contact the Deans Office Contact listed at the
bottom of your Checkout with any questions or concerns.
I have transfer work from another school or AP credit that still needs to be posted. What do I need to do?
If you need to have AP credit posted, you should contact the College
Board and request that your scores be sent to the UD Admissions Office.
For instructions about having transfer credit posted, you can visit the
Registrar's transfer credit website, phone (302) 831-1551, or send an e-mail message to email@example.com .
What happens if I don't finish my minor or second major?
If you have a minor or second major on your record that you are not
planning to complete, YOU WILL NOT BE CLEARED FOR YOUR DEGREE. If you
currently have a program declared on your record that you do not plan to
complete, please delete it immediately through UDSIS using the "Change of Major, Minor, Concentration & Graduation Term" webform.
I have not officially declared my major, minor, and/or concentration. Is that a problem?
Yes. If your area of study does not appear properly on UDSIS,
it will not be evaluated for Senior Checkout, nor will it appear on
your official transcript after graduation. Any work you did for an
undeclared are of study will not be officially recognized. Such
information must be added to your academic program via UDSIS BEFORE
you graduate, because nothing can be added to your transcript once your
degree has been officially certified and conferred.
If UAS is not aware of your major, minor, and/or concentration when
we complete your Checkout, the Checkout won't be helpful to you in
determining which courses you still need. Please follow up with the
Dean's Office Contact listed on your Checkout once your
major/minor/concentration has been declared.
How can I avoid delays of graduation?
Please note that the following issues will block your graduation until you resolve them:
Can I "walk" in the Commencement ceremony if I still have some credits to complete afterward?
Yes. The University has four degree certification cycles each year:
at the end of the spring semester, the 2nd summer session, the fall
semester, and winter session, but only ONE Commencement ceremony.
For the ceremony, the University will print your name in the Spring
Commencement program if your graduation term is listed in UDSIS for that academic year's summer, fall, winter, spring, and the following summer.
For additional information, please visit the Registrar's Web Site about Graduation & Diplomas.
It might be helpful for you to know that credentials (ID, academic
status, etc.) are not checked at the door. However, all graduates and their guests must have a ticket. Tickets may be obtained through the UD Commencement website. Diplomas are not distributed
during the Commencement ceremony. All students who arrive appropriately
garbed in cap and gown can participate. Participating in Commencement
does not equal graduation. Commencement is the University's
collaboration with your faculty, friends and family to celebrate your
accomplishment. The official business of graduation is degree
certification and conferral. The UAS office is responsible for degree
certification; we certify that you have completed all requirements for
the degree. Once we have certified your degree, the Registrar's Office
confers the degree, posts your degree to your transcript, and orders
diplomas. Neither of those business actions will occur until after you
have satisfactorily completed all requirements for your degree.
Participation in the Commencement ceremony does not signify that you
I have an Incomplete "I" or "S" grade. If I need more time to finish it, can I still keep my original graduation date?
Maybe. If there is just a short amount of time involved, then your
graduation date can still be the original date. If, however, you are
still working on coursework beyond the end of the semester, then your
degree conferral date will be moved to the term during which you
complete your final requirements. Contact UAS for information about
deadlines for consideration towards a certain graduation term.
How can I qualify for academic honors at graduation (cum laude, etc.)?
The Registrar's Office administers conferral of academic honors at
graduation and enters the notation of "Cum Laude," "Magna Cum Laude," or
"Summa Cum Laude" on the diploma and transcript, according to policies
established by the University. Consult the Registrar's Office website for detailed information on how academic honors are determined.
Will I lose access to my UDSIS and my udel.edu email address after graduation?
Even after graduation, you will be able to log into UDSIS and access your UD email.